All children that are looked after must have a Personal Education Plan (PEP) which is reviewed regularly in conjunction with their Looked After Child (LAC) review. The PEP forms part of their care plan.

Welfare Call offer an electronic personal education plan (ePEP) in an effort to improve both the quality and efficiency of PEP’s within an authority, but also to make the process of completing a PEP more streamlined and user friendly.

Welfare Call have generated their electronic PEP using a standardised format whilst still allowing each authority to personalise the forms to meet their requirements.

This level of flexibility enables us to build a PEP document to meet the requirements of all ages, including both Pre-school and Post 16. In addition, it is possible to limit certain fields within an ePEP to specific year groups, for example; asking about post 16 destination planning or careers interviews etc.

With individual sections for health, SEN, pupil premium, attainment results and future needs and intervention, it allows authorities to gain access to a wide array of data and produce a number of different reports that are vital to monitoring a child’s progress whilst in care.

Authorities, social workers and designated LAC teachers also have the ability to access the ePEP at anytime, 24/7, meaning that certain forms/fields can be completed prior to a meeting taking place. This again means that more time can be allocated to the things that are necessary during the actual meeting. Once PEPs are completed they will be kept within the child’s document section within our secure extranet system meaning that all parties can reflect back on previous PEP meetings with ease without having to find paper copies of the document. Furthermore, information within certain sections of the ePEP will be retained in subsequent PEPs, e.g. previous school history, so that as the child progresses through education their ePEP documentation will too.

See a list of authorities benefitting from our service and support

In addition to the ePEP document itself, the service also provides a reporting suite which includes the ability to manage pupil premium expenditure, as well as a customisable Virtual School dashboard to manage data-flow and responsibility for each Virtual School user.


What Ofsted say about Welfare Call’s ePEP

  • North Lincs Inspection 

–Personal education plans are good and are regularly reviewed. They provide a vivid picture of individual children’s progress, including their social and emotional well-being, academic abilities and attitude to learning. The plans show how the pupil premium is being used to improve progress. When children are not making expected levels of progress, LACE staff identify and agree support strategies with the school, foster parents and carers to promote improvement.

  • Lambeth Inspection 

‒The large majority of children and young people have an up-to-date, good quality personal education plan. The virtual school is persistent in its efforts to secure appropriate education for children looked after who are missing from education, including those who are persistently absent from school.

If you have any questions or queries, or would like a demonstration of the service please contact us.